# REFRACT standard consent policy for requests, version 2026.1.
#
# Starter text awaiting counsel's review (docs/decisions/esign-counsel-review.md, Q14). It is
# deliberately conservative and is not a draft: it ships and is shown as written. It is the
# system policy for workflow: the external participants of a request see it before the form
# loads, the person asked to complete and submit it and an approver asked to review it. It
# follows refract-standard-consent 2026.2 section by section, worded for completing and
# submitting a request instead of signing, and uses the same tokens, filled in when the policy
# is shown (consent spec 3.5). Counsel's edits ship as a new version (a new file version and a
# new registry entry); this version is never edited, because requests created with it keep its
# text.
#
# This comment is part of the file's bytes and so is covered by its registered hash
# (systemConsentRegistry.ts). Changing anything in this file, including this comment, needs a
# new version.
consentPolicy:
  schemaVersion: 2
  id: refract-standard-consent-request
  version: "2026.1"
  title: Consent to use electronic records for this request
  sections:
    - heading: What this consent covers
      blocks:
        - paragraph: You have been asked by {{organizationName}} to take part in {{documentName}} electronically, by completing and submitting it or by reviewing it.
        - paragraph: "This consent covers:"
        - bullets:
            - "{{documentName}} itself"
            - the information you enter and submit in it
            - any decision you give on it
            - the records about it that are provided to you
        - paragraph: If you consent, you agree to **complete, submit and review this request electronically, instead of on paper**, and that what you submit and any decision you give are recorded electronically.
    - heading: Paper copies
      blocks:
        - paragraph: You may ask {{organizationName}} for a paper copy of {{documentName}} and of the records about it. Contact them directly to ask, and to find out whether a fee applies.
        - paragraph: You may also ask {{organizationName}} whether you can complete {{documentName}} on paper instead.
    - heading: Withdrawing your consent
      blocks:
        - paragraph: You may **decline** instead of giving consent.
        - paragraph: "You may also withdraw your consent before you submit {{documentName}} or give a decision on it, by:"
        - bullets:
            - declining, or
            - contacting {{organizationName}}.
        - paragraph: If you decline, you cannot continue with {{documentName}} electronically, and {{organizationName}} is told that you declined.
        - paragraph: Withdrawing your consent does not affect records already provided to you electronically, information you have already submitted, or a decision you have already given.
    - heading: What you need
      blocks:
        - paragraph: "To take part electronically you need:"
        - bullets:
            - a device with a current web browser
            - access to the email address this request was sent to
            - software that can open PDF files
        - paragraph: To keep a copy, you need to be able to save or print a PDF file.
    - heading: Keeping your contact details up to date
      blocks:
        - paragraph: If your email address changes, tell {{organizationName}}.
  acknowledgements:
    - key: electronic-records
      label: I consent to take part in this request and to receive its records electronically.
    - key: can-access
      label: I can open and keep PDF files on the device I am using.
  action:
    label: Agree and continue